Board of Directors job descriptions

President:

The President's primary responsibility is to lead the organization and to serve as the principal elected officer. The President's authority is granted only by the entire Board of Directors. The President is a full member of the board with a voice and votes following the procedures outlined in Robert’s Rules of Order, Newly Revised. Generally, they shall:

· Preside over meetings of the Board of Directors and the Executive Committee

· Prepare agendas for all meetings of the Board of Directors and the Executive 

Committee, with the assistance of the Secretary and Executive Director

· Serve as an ex officio member of all committees

· Work with the Executive Director to see that all directives of the board are carried out

· Coordinate the work of board members and committees of the board

· Call special meetings as the need arises

· Appoint committee members and others as required

· Maintain communications between board members and the Executive Director

· Facilitate the board's decision-making

· Maintain a positive working relationship with the Executive Director

· Act as an official spokesperson for Arizona PVA

· Work with the Executive Director on new board member orientation

· Oversee the search for a new Executive Director when the position is vacant

· Perform annual written evaluations of the Executive Director

· Foster a sense of team spirit on the board

· Shall keep appropriate office hours.

· Will attend Executive Committee Meetings.

· Perform all other required and traditional functions in the office of the President.

Vice President:

The Vice President's primary responsibility is to ensure continuity of leadership in the event of the President's absence. To prepare for this role, the individual shall serve on the Executive Committee and as the coordinator of all Chapter programs—the Vice President acts only on the authority of the President and the Board. The Vice President is a full board member with a voice and voting privileges. Generally, the Vice President shall:

· Attend all board meetings.

· Know the organization and the duties of the President

· Be prepared to perform the President's duties when required to do so

· Serve on the Executive Committee

· Work closely as a consultant and advisor to the President

· Develop and maintain rapport and a close working relationship with the Executive 

Director and the President

· Carry out special assignments from the board and the President

· Coordinate the Chapter’s Hospital Programs

Will attend Executive Committee Meetings 

Secretary:

The role of the Secretary is to function as any other secretary would for a supervisor. The Secretary shall keep track of all board documents and records, ensure the accuracy and availability of meeting minutes, and keep the board informed on meeting dates and times. The Secretary is a full board member with a voice and voting privileges. Included in this position duties and responsibilities, the Secretary shall:

· Attend all board meetings.

· Prepare agendas for all meetings of the Board of Directors and the Executive. 

Committee, with the assistance of the President and Executive Director

· Ensure that board members are aware of meeting dates and times

· Maintain records of the board and ensure their safety

· Prepare and review meeting minutes for accuracy

· Keep a register of board member addresses and telephone numbers

· Assume the duties of the President in the absence of the President and Vice 

President

· When necessary, obtain information from records and minutes to help the Board Members in the decision-making process

· Chair the Bylaws Committee

Attend Executive Committee Meetings 

Treasurer:

The role of the Treasurer is to ensure the organization's financial integrity. This is accomplished primarily through a review of the independent audit performed by an accounting firm chosen by him/her with the assistance of the Executive Director. To help ensure the fiscal integrity of Arizona PVA, the Treasurer shall oversee its financial activities and ensure the accuracy of all financial records and reports. The Treasurer is a full board member with a voice and voting privileges. Additionally, the Treasurer shall:

· Attend all meetings of the Board of Directors

· Oversee the preparation of the Annual Budget

· Review with the Executive Director the selection and hiring of bookkeeping and Auditing firms as required.

· Oversee staff’s preparation of accurate data reports for the Board of Directors.

· Review and authorize the final draft of the financials included in the Annual Report. 

· Chair the Finance, Budget, and Investment Committees when one exists.

Attend Executive Committee Meetings 

Directors:

Individual members of the board have the responsibility to:

· Be knowledgeable about the organization

· Attend all board meetings and be prepared and well-informed about the issues on the agenda.

· Contribute to the discussions and decision-making process in all meetings

· Serve on at least one committee

· Serve as a representative of Arizona PVA

· Assume board leadership roles when asked to do so

· Be responsible for being informed about all aspects of the Chapter and voting in the best interest of the Chapter